Procedure for Renting Assisi Hall
< Due to the limited amount of parking
surrounding the Church, Assisi Hall will not be available for rent while a
regularly scheduled weekend liturgy is taking place.
< When reserving Assisi Hall you may request
only one date for an event. Please do not request the Hall until you have
finalized the date of your event.
< Rent may be paid in cash or with a valid
check.
< Rental of Assis Hall
is on a first come basis. You may call for a reservation of Assisi Hall before
you sign the contract, however the renter may forfeit the right to use the hall
and/or the return of the Cleaning/Damage/Loss of use Deposit under the
following conditions.
1. Renter fails to return the contract with the Damage/Cleaning/Loss
of Use Deposit and proof of Insurance. (If you have reserved the hall and not
met this requirement, someone calling to reserve the hall at your scheduled
time has the option of obtaining and returning a valid contract thus voiding
your use. We will advise the person requesting your date that first we will
contact the person with the prior request. If you fail to confirm your
reservation as defined above then you will forfeit use. For this reason
scheduling an event and returning the
contract ought to be done as early and as closely together as possible.)
2.
Renter fails to pay the rent in full at least 14 days prior to the
event. Both use of hall and Damage/Cleaning/Loss of Use Deposit are forfeited.
3. St Francis receives a returned check for "non-sufficient
funds" for the deposit will result in the cancellation of the booking.
If St. Francis receives a returned check for "non-sufficient
funds" for the rent the result is the automatic cancellation of the booking and
the forfeit of the Damage/Cleaning/Loss
of Use Deposit .
< Notice of cancellation must be made in writing twenty (20) days before
the scheduled event. Failure to do so
will result in the forfeiture of the Damage/Cleaning/Loss of Use Deposit.
< Key shall be picked up and returned to the
church office by the person(s) designated in the application as applicant or alternate contact person. Key
should be returned the morning following the event during office hours or the first day after the event that the
office is open. If a key is lost, the applicant
shall be responsible for any consequential costs including re-keying the
Church buildings.
< Kitchen and Hall use policies must be followed
(Following the event the deposit will be returned (less any applicable costs;
i.e. extra clean up, garbage not removed from hall, damage to property) as soon
as possible by the Parish Office.
< The parish is not responsible if, due to
circumstances beyond its control, the hall is not available for use on the day
arranged; (i.e. fire, power outage, etc.) A full refund will normally be given
in such circumstances.
< The Pastor of St. Francis of Assisi Catholic
Church must approve any use of Assisi Hall.
Guidelines for Parish Hall Use
1. The
Parish Hall is located on the church property at
2. Assisi Hall is rented on an "as is" basis. The parish assumes no responsibility for any equipment brought onto the premises by the renter or guests. The parish is not liable for any injuries to persons and/or property;. The renter assumes responsibility for the behavior of all guests (whether invited or not invited) during the rental of the premises. The renter must adhere to all City and Fire Safety Regulations. (Please see attached copy.)
3. Any regular parish group wishing to use Assisi Hall on an occasional or ongoing basis should book as early as possible. Regular parish groups normally do not pay rent, but must book the hall on the office calendar. If hall is requested to be rented, a regular user of Assisi Hall may be asked to relocate temporarily to another room.
4. Groups and individuals from outside the parish (and groups of parishioners not organized by the parish and not under the direction of the Pastor see Appendix B for definitions of these groups) may use Assisi Hall subject to availability. No political or commercial use is permitted.
5. If alcohol is served, the renter must obtain any required permit if required by the alcohol and Beverage Control Board and comply with all of the issuing conditions and regulations. An ABC permit MUST be secured if the renter charges for alcohol. For other conditions requiring a permit and to obtain a permit, contact the ABC Board, located at Commerce Square in Staunton, VA.; telephone # 540-332-7800. Diocesan policies regarding use of alcohol MUST be followed. (Please see attached Appendix D.)
6. Renters
are asked to provide a certificate of insurance according to the conditions
listed on INSURANCE REQUIREMENTS WHEN RENTING
7. No decorations or application of materials, which will mar, deface, or damage the surfaces of the walls, ceilings, or floor are permitted.
8. All buildings on the church property are non-smoking facilities.
9. When using the facilities, all groups will be responsible for leaving the premises in good order according to Kitchen/ Parish Hall Procedures. (Posted in kitchen. Please see attached copy.)
10. The maximum capacity of Assisi Hall is as follows:
" With
tables and chairs 144
" With
chairs only 218
We have layout plans of Assisi Hall (available
upon request) which show various seating arrangements for 96, 106, and 108
persons using the tables which St. Francis makes available.